Start with identification
Provide the manufacturer, model and serial number. For spare parts, include the part number and revision. Marking photographs can help clarify an item, but do not replace the technical specification.
Define the supply scope
For every item, provide a description, quantity, unit and priority. Separate mandatory and optional items. When a package is needed, list its contents.
Record the requirements
List required documents, configuration, packing and acceptance requirements. For replacement equipment, attach a drawing or describe the existing interfaces.
Clarify delivery
Provide the destination, target date and delivery terms when known. Dates are confirmed after specification and equipment-readiness review.
Check before sending.
- Model and serial number
- Part number and revision
- Quantity and completeness
- Documentation and acceptance
- Destination and target date
This guide provides general information. Specific equipment and supply requirements are agreed separately.